Getting Cubbie set up in schools and other settings
Implementing Cubbie in your school or setting is a guided process from start to finish. Our team handles delivery, installation, and staff training, allowing you to focus on supporting those in need. Most settings are fully operational on the day of installation.
How to implement an inclusive sensory solution with Cubbie
Setting up effective sensory provision doesn't have to be complicated. Cubbie removes the guesswork from sensory room implementation by providing everything you need; the equipment, the training, the assessment tools, and the ongoing support.
What does Cubbie’s integrated system provide for organisations?
Many environments have a sensory room that isn't used effectively. Equipment is chosen without a clear framework, staff aren't sure how to use it, and individuals don't have personalised plans.
Cubbie replaces this inconsistent approach with a complete and consistent system. It is designed for any member of staff to use confidently in any setting. Cubbie is a sensory-regulation and intervention platform that enables settings like schools and hospitals and clinics to deliver structured inclusion support, measure outcomes, and scale provision across their organisation.
What space do you need for Cubbie?
Cubbie is designed to work in the spaces your setting already has. Our team will work with you to find the best placement for Cubbie based on your needs and what you want to achieve.
How Cubbie setup works in any setting
Step 1: Initial consultation
We start with a conversation to understand your setting, the individual needs, and your current provision.
We'll talk through:
-
The number and profile of people you're supporting
-
Your current sensory provision and what's working (or not)
-
Any space, budget, or staffing constraints
We also conduct the sensory portrait® assessments for the individuals in your setting. These form the foundation for each person’s personalised programme.
Step 2: Site assessment and configuration
Our team visits your setting (or works with you remotely) to assess the space and set up the right Cubbie configuration. We'll confirm the hub layout, equipment list, and any installation requirements.
Step 3: Delivery and installation
We handle delivery and installation. Your team doesn't need to manage logistics: we arrive, set up, and make sure everything is working before we leave.
Step 4: Staff training
All staff who will use Cubbie receive structured training before the system goes live. Training covers:
-
How to use the sensory hub safely and effectively
-
How to carry out sensory portrait® assessments
-
How to read and follow a personalised sensory programme
-
How to record observations and feed back into the programme
Training is practical and designed for non-specialist staff.
Step 5: Programmes live
People begin their personalised sensory programmes. Your dedicated customer success manager is available throughout to answer questions, review progress, and help you get the most from the system.
Cubbie set up: What’s included?
When you implement Cubbie, you receive:
-
Cubbie sensory hub: installed and ready to use
-
Assessment platform: everything needed to complete sensory portrait® assessments
-
Staff training programme: delivered in your setting
-
Personalised sensory programmes: for each assessed user
-
Ongoing support: from our team of sensory specialists and OTs
-
Progress monitoring tools: to track outcomes and update programmes over time
Sensory solution deployment: Timelines and expectations
How long does implementation take?
From initial consultation to the Cubbie going live, most settings complete the implementation process within 4-6 weeks.
What happens after Cubbie is installed?
Cubbie is not a one-off installation, it’s an ongoing service. Once you're set up, your organization receives ongoing support to keep Cubbie running smoothly and your sensory programmes up to date. This includes:
-
An annual on-site check and wearable parts replacement means Cubbie stays safe and reliable, without your team having to think about it.
-
A clear Service Level Agreement and full warranty cover mean you always know what to expect, and you're protected if anything goes wrong.
-
On-site technician visits and a dedicated support desk ensure problems are resolved quickly, with minimal disruption to your day.
-
Ongoing software upgrades mean you benefit from every new feature and improvement automatically, seamlessly and at no additional charge.
-
Regularly refreshed media packs keep people engaged with Cubbie long-term.
-
Regular reviews and ongoing OT oversight mean sensory support stays effective.
-
10 additional tailored OT programmes a year, plus refresher training as your team changes, means Cubbie scales with your organisation rather than needing a new contract.
-
Regular data and usage reports give you clear, ready-made outcomes data for SEND, Ofsted, or your own internal reporting.
What if staff change?
New staff can be trained at any point. Training is available online, and your existing sensory programmes remain in place regardless of staff changes.
84%
of Cubbie sessions result in a positive and regulated outcome
50%
of Cubbie users are regulated by the second session
75%
of Cubbie users are regulated by the sixth session
Getting Cubbie set up in schools and other settings
Implementing Cubbie in your school or setting is a guided process from start to finish. Our team handles delivery, installation, and staff training, allowing you to focus on supporting those in need. Most settings are fully operational on the day of installation.
How to implement an inclusive sensory solution with Cubbie
Setting up effective sensory provision doesn't have to be complicated. Cubbie removes the guesswork from sensory room implementation by providing everything you need; the equipment, the training, the assessment tools, and the ongoing support.
What does Cubbie’s integrated system provide for organisations?
Many environments have a sensory room that isn't used effectively. Equipment is chosen without a clear framework, staff aren't sure how to use it, and individuals don't have personalised plans.
Cubbie replaces this inconsistent approach with a complete and consistent system. It is designed for any member of staff to use confidently in any setting. Cubbie is a sensory-regulation and intervention platform that enables settings like schools and hospitals and clinics to deliver structured inclusion support, measure outcomes, and scale provision across their organisation.
What space do you need for Cubbie?
Cubbie is designed to work in the spaces your setting already has. Our team will work with you to find the best placement for Cubbie based on your needs and what you want to achieve.
How Cubbie setup works in any setting
Step 1: Initial consultation
We start with a conversation to understand your setting, the individual needs, and your current provision.
We'll talk through:
-
The number and profile of people you're supporting
-
Your current sensory provision and what's working (or not)
-
Any space, budget, or staffing constraints
We also conduct the sensory portrait® assessments for the individuals in your setting. These form the foundation for each person’s personalised programme.
Step 2: Site assessment and configuration
Our team visits your setting (or works with you remotely) to assess the space and set up the right Cubbie configuration. We'll confirm the hub layout, equipment list, and any installation requirements.
Step 3: Delivery and installation
We handle delivery and installation. Your team doesn't need to manage logistics: we arrive, set up, and make sure everything is working before we leave.
Step 4: Staff training
All staff who will use Cubbie receive structured training before the system goes live. Training covers:
-
How to use the sensory hub safely and effectively
-
How to carry out sensory portrait® assessments
-
How to read and follow a personalised sensory programme
-
How to record observations and feed back into the programme
Training is practical and designed for non-specialist staff.
Step 5: Programmes live
People begin their personalised sensory programmes. Your dedicated customer success manager is available throughout to answer questions, review progress, and help you get the most from the system.
Cubbie set up: What’s included?
When you implement Cubbie, you receive:
-
Cubbie sensory hub: installed and ready to use
-
Assessment platform: everything needed to complete sensory portrait® assessments
-
Staff training programme: delivered in your setting
-
Personalised sensory programmes: for each assessed user
-
Ongoing support: from our team of sensory specialists and OTs
-
Progress monitoring tools: to track outcomes and update programmes over time
Sensory solution deployment: Timelines and expectations
How long does implementation take?
From initial consultation to the Cubbie going live, most settings complete the implementation process within 4-6 weeks.
What happens after Cubbie is installed?
Cubbie is not a one-off installation, it’s an ongoing service. Once you're set up, your organization receives ongoing support to keep Cubbie running smoothly and your sensory programmes up to date. This includes:
-
An annual on-site check and wearable parts replacement means Cubbie stays safe and reliable, without your team having to think about it.
-
A clear Service Level Agreement and full warranty cover mean you always know what to expect, and you're protected if anything goes wrong.
-
On-site technician visits and a dedicated support desk ensure problems are resolved quickly, with minimal disruption to your day.
-
Ongoing software upgrades mean you benefit from every new feature and improvement automatically, seamlessly and at no additional charge.
-
Regularly refreshed media packs keep people engaged with Cubbie long-term.
-
Regular reviews and ongoing OT oversight mean sensory support stays effective.
-
10 additional tailored OT programmes a year, plus refresher training as your team changes, means Cubbie scales with your organisation rather than needing a new contract.
-
Regular data and usage reports give you clear, ready-made outcomes data for SEND, Ofsted, or your own internal reporting.
What if staff change?
New staff can be trained at any point. Training is available online, and your existing sensory programmes remain in place regardless of staff changes.
Resources and insights
An independent impact analysis from the University of Galway
We partnered with the University of Galway to independently analyse how users engage with Cubbie, and how their emotional states shift before and after each session. The research uncovered four key findings, including that 75% of Cubbie users are regulated by their sixth session.
Understanding sensory
processing disorder: A silent struggle
Imagine living in a world where every sound feels like a roar, where the touch of clothing feels like sandpaper on your skin, or where bright lights seem like a constant, unbearable glare. This is the reality for individuals with SPD, a condition that remains largely misunderstood and under-recognised.
The lifelong impact of sensory processing
disorder: From childhood to adulthood
Explore the deeper impacts of SPD on individuals as they transition from childhood into adolescence and adulthood. Understanding the statistics and long-term effects can help in creating more effective support systems and raising awareness about this often-overlooked condition.
Frequently asked questions
Resources and insights
WORKSHOPS & WEBINARS
Our workshops and webinars aim to educate as many people as possible about sensory processing difficulties. We offer in-house workshops at your premises and open programs where we invite participants from various organisations to join us in combating the stigma and prejudice faced by those who need our support the most.
INDUSTRY EVENTS
We participate in several industry events throughout the year. As part of our commitment to ensuring no person is left behind, these industry events are key to ensuring we showcase our capabilities and spread the word. If you would like us to exhibit or talk at your event, please get in touch.
FOCUS GROUPS
We host quarterly focus groups that bring together parents, teachers, HR leaders, SEND specialists, and members of the neurodivergent community. These focus groups are essential for fostering innovation and ensuring that Cubbie continues to evolve and thrive for the long term.
CUBBIE CONNECT FORUMS
Join Our Inclusive Forums: Empowering Parents, Teachers, and Neurodivergent Communities At Cubbie, we bring together parents, teachers, and neurodivergent individuals to share challenges, develop ideas, and support each other. Purpose: Connect: Build a supportive network. Share: Exchange experiences. Innovate: Create solutions. Advocate: Promote acceptance. Why Join? Support: Community backing. Resources: Useful tools. Voice: Advocate for inclusion. Join us and make a difference!
Turing House School
Feedback from students using Cubbie has been excellent. They can now regulate and reset before school, coming to classes ready to learn and participate.
Galway University Hospital
Cubbie has been a fantastic addition to the playroom, especially for children with developmental needs. Children are able to settle and feel calm before visits, reducing distress and anxiety.
An independent impact analysis from the University of Galway
We partnered with the University of Galway to independently analyse how users engage with Cubbie, and how their emotional states shift before and after each session. The research uncovered four key findings, including that 75% of Cubbie users are regulated by their sixth session.
Understanding sensory processing disorder: A silent struggle
Imagine living in a world where every sound feels like a roar, where the touch of clothing feels like sandpaper on your skin, or where bright lights seem like a constant, unbearable glare. This is the reality for individuals with SPD, a condition that remains largely misunderstood and
under-recognised.
The lifelong impact of sensory
processing disorder: From childhood to adulthood
Explore the deeper impacts of SPD on individuals as they transition from childhood into adolescence and adulthood. Understanding the statistics and long-term effects can help in creating more effective support systems and raising awareness about this often-overlooked condition.
Frequently asked questions
Whether you’re looking to improve attendance and participation, support inclusion and accessibility, or reduce the strain on staff capacity and resources, Cubbie is here to help you create inclusive spaces where everyone can regulate, participate, and thrive.
Want to solve your SEND and inclusion needs?
Get in touch with our Cubbie team
Ready to get Cubbie up and running?
Tell us about your setting and we'll talk you through exactly what implementation would look like, from first conversation to first session.
Want to solve your SEND and inclusion needs?
Get in touch with our Cubbie team
Whether you’re looking to improve attendance and participation, support inclusion and accessibility, or reduce the strain on staff capacity and resources, Cubbie is here to help you create inclusive spaces where everyone can regulate, participate, and thrive.
